Work regulations for employees is an internal document in the workplace that sets the rules for its operation. From the following article you will learn what it is, who establishes it and whether it can be changed. We invite you to read.
Table of Contents
Work Regulations for Employees – What Are They?
Work regulations for employees is an internal document of the workplace that specify:
- organization and order in the work process within a given company,
- obligations of the employer and employees.
An employer must prepare such regulations if the company:
- hires 50 or more employees,
- is not covered by a collective labour agreement.
Employers with less than 50 employees may introduce work regulations unless a collective labour agreement covers its matters. Companies with 20–50 employees must introduce the document if a trade union requests it unless the collective labour agreement provisions apply.
Content of Work Regulations for Employees
Work regulations document is a very important aspect of labour law. It sets out the terms and conditions that apply to employees and the employer in a given company. It concerns all workers. Its catalogue is open. It should in particular include provisions for:
| work organization and conditions for being on company premises during and after hours; |
| tools, materials, and safety equipment provided to employees, including workwear and hygiene products; |
| work schedules, including working hours and the adopted settlement periods; |
| night work; |
| remuneration regulations; |
| list of prohibited tasks for underage employees and women; |
| safety and fire protection obligations; |
| methods for confirming attendance, as well as procedures for justifying absences. |
Work Regulations for Employees – Arrangements with Trade Unions
The content of workplace regulations is usually determined by the employer in agreement with the trade union organization. Yet, the employer may independently create the document if:
- no trade union exists within the company,
- an agreement cannot be reached within a specified timeframe.
Workplace regulations cannot be less favourable to employees than the Labor Code or relevant laws.
Work Regulations for Employees – When Do They Take Effect?
Work regulations for employees come into effect two weeks after being communicated to employees. Employers may notify workers by
- posting the document on the notice board,
- placing the document in a public place, e.g. in the HR department,
- sending the document by e-mail,
- providing the document to employees.
Employers must familiarize employees with the regulations before allowing them to begin work.
The work regulations document is issued for an indefinite period. It remains valid until amended or until the workplace is liquidated. Possible changes should follow the same process as the initial adoption.
Work Regulations for Employees – summary
Work regulations for employees is essential for maintaining order and transparency in employer-employee relationships. It enables more efficient company management and helps prevent potential conflicts.
If you need further support with this topic, please contact our legal experts.
FAQ – Work Regulations for Employees
What are work regulations?
Work regulations constitute a document defining the rights and obligations of employees and employers. It outlines work rules, employment terms, procedures, and disciplinary penalties.
Who is responsible for creating work regulations?
Work regulations document is created by the employer. He prepares it and notifies employees. The employer should also ensure that employees have access to the regulations. They must be familiar with the content.
Do work regulations need to be approved by a trade union?
If the company has trade unions, the employer must consult regulations with them. If no agreement is reached, the employer can introduce the regulations on its own. Yet, he must follow the respective provisions of the Law.
How often can work regulations be changed?
Work regulations can be changed at any time. Yet, the employer must inform employees about the changes in writing. He should do it at least two weeks in advance. Employees should have access to the new version of the regulations.
What are the consequences for employees who violate workplace regulations?
Employees who fail to adhere to workplace regulations may face disciplinary actions. This may include warnings, fines, or, in extreme cases, immediate termination of employment.