CGO Finance provides payroll services in Poland for employers, including foreign-owned companies and branches. Our scope covers salary calculations, ZUS and PIT reporting, employee records and ongoing HR administration, with communication in English.
We support companies employing staff under employment contracts and civil-law contracts. Tell us your headcount, contract types and whether you are setting up payroll or changing providers so we can discuss the appropriate scope. Request a payroll quote.
Scope of payroll and HR services
The scope is agreed before we start and written into the engagement. The four areas below are the usual building blocks; anything outside them is specified separately.
Payroll calculation and filings
Monthly salary and contractor settlements, ZUS and PIT calculations, registration of employees with ZUS, statutory declarations and employees’ annual tax information.
HR administration and records
Employment contracts and civil-law contracts prepared from your decisions, personnel files, remuneration records, employment and earnings certificates, holiday and absence records.
Employment cycle support
Onboarding formalities, changes during employment, parental and sick leave settlements and the documents required when an employment relationship ends.
Reporting and communication
Payroll summaries and cost reports in English for the board or head office, agreed monthly timetable, a single contact person and explanations of Polish requirements when they affect your decisions.
Who the service is for
Payroll in Poland follows Polish labour, social security and tax rules regardless of where the employer is based. The service fits employers who need those rules applied correctly every month and explained in English.
A good fit if you are:
- A Polish subsidiary or branch of a foreign company employing staff in Poland
- A foreign employer with staff in Poland who needs payroll handled locally
- A company changing payroll provider or separating payroll from bookkeeping
- A growing team that needs HR administration alongside payroll
Probably not the right fit if:
- You need a one-off payslip or a single correction without ongoing support
- You are looking for recruitment or staffing services
- Your main need is work permits for foreign staff, which our group handles separately
How we start and work month to month
1. Scope and data
We discuss headcount, contract types, benefits and reporting needs, then confirm the scope, inputs, timetable and division of responsibilities in a proposal.
2. Setup or handover
For a new employer we complete the registrations and set up payroll records. For a change of provider we review the available records and agree the handover plan.
3. Monthly cycle
You send the agreed inputs; we calculate payroll, prepare filings and documents, and deliver summaries in English by the agreed dates.
What affects the payroll fee
We do not publish a single price per employee, because the monthly effort differs from employer to employer. The proposal reflects the factors below, and existing clients can see how changes in their team affect the fee.
| Factor | What we look at | Effect on the proposal |
|---|---|---|
| Headcount | Number of employees and contractors settled each month | Base of the monthly fee |
| Contract types | Employment contracts, mandate contracts, contracts for specific work, board remuneration | Different calculations and filings per contract type |
| Variability | Bonuses, overtime, absences, benefits and frequent changes | More monthly inputs and checks |
| HR administration | Personnel files, contracts, certificates and leave records | Included in the agreed scope or quoted separately |
| Reporting | Cost reports, head-office formats and timing requirements | Agreed deliverables and dates |
For the cost side of employing staff, see our guide to employment costs in Poland. If you are not yet registered in Poland, read whether it is possible to employ workers in Poland without a company. Before the first payday, run through our Poland payroll compliance checklist.
Payroll with or without bookkeeping
Payroll can be provided on its own or together with accounting services in Poland. When both are with CGO Finance, payroll costs flow into the books without separate reconciliations and one team answers questions from your head office. Related guides: employment of staff in Poland and dismissing an employee in Poland. All payroll and HR materials are collected in the payroll and HR overview.
Frequently asked questions
What does monthly payroll support in Poland include?
Can you communicate with our head office in English?
What information do we need to provide each month?
Can you take over payroll from our current provider mid-year?
How is the payroll fee calculated?
Who is responsible for payroll compliance?
Discuss payroll for your team in Poland
Tell us your headcount, contract types and whether you are starting payroll or changing providers. We will come back with questions and a proposal for the agreed scope.
Are you looking for an accountant in Poland or a payroll services provider in Poland? Specialists from our accounting firm in Poland, Warsaw will be happy to help. If you are interested in company registration in Poland visit our dedicated landing page.