But are you prepared to navigate the complexities of payroll in Poland? You do not need to, our payroll department will provide you with comprehensive assistance.

Loking for payroll in Poland? Imagine expanding your business into the thriving Polish market, with its rich history, resilient economy, and large population.

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Scope of our service of payroll in Poland

As part of service of HR and payroll in Poland we offer support in:

calculation of remuneration and preparing payroll for employees,
preparing and settlement of mandate contracts and contracts for specific work,
keeping remuneration records, maintenance of personal files of employees,
registering employees in Polish Social Insurance Institution (ZUS),
preparing and submitting ZUS (Social Insurance Institution) and PIT statements for registering and settlement purposes,
preparing employees’ annual returns,
preparing personnel and payroll documentation, maintaining and updating personnel documentation,
issuing employment and earnings certificates.

Full support in payroll in Poland

CGO Finance supports customers throughout the whole employment process – starting from integrating a new employee into all the necessary registers and databases, through settling remuneration and holiday leaves, to completing all the formalities connected with the termination of the employment.

Our service of payroll in Poland include taking over the responsibilities connected with the administration of personnel records and payroll calculations. Our service of HR and payroll in Poland are addressed to companies that hire people both on the basis of contracts of employment and civil law contracts.

Many years of experience as well as practical knowledge regarding employment law and social insurance, make the services of our company adaptable to the needs and expectations of every businessman. We use tried and trusted accounting software. At the customers’ request, we may operate remotely on their tools used for accounting as well as HR and payroll procedures.

Are you looking for an accounting or payroll service provider in Poland?

Look no further, contact us today and get a quotation and free initial consultation.

Schedule a free consultation

Payroll in Poland. Navigating Poland’s Payroll Landscape

Expanding into Poland presents numerous opportunities, but also brings its share of challenges, especially when it comes to payroll and HR services. With frequent changes in regulations, taxation, and social security compliance, managing payroll in Poland can be a daunting task for foreign companies.

But fear not! In this section, we’ll provide an overview of the scope of payroll services in Poland and discuss the costs associated with employing staff in the country.

Scope of service of payroll in Poland

Before discussing the costs of services of HR and payroll in Poland, we should first establish what they include. There is no denying that some duties that are part of services of HR and payroll in Poland have been automated.

This concerns, for example, calculating salaries, keeping personnel files and reporting them to ZUS. Yet, this does not mean that everything can be dealt with only with help of new technologies.

It is worth considering what is included in the duties of employees of the HR and payroll department. The commonly used abbreviation HR stands for human resources.

So, whether you’re a small local business or a large international corporation, partnering with a reliable payroll service provider in Poland can ease the burden of managing salaries, benefits, and compliance. You’ll be able to focus on your core business operations while leaving the complex payroll processes in the capable hands of experienced specialists.

Payroll in Poland. What are the responsibilities of the HR and payroll department?

Among the basic duties of employees in the HR and payroll department are:

calculating remuneration and preparing payrolls for employees,
preparation and settlement of contracts of mandate and contracts for specific work,
keeping records of employees’ remuneration,
keeping employees’ personnel files,
Registration of employees in the Social Insurance institution [Polish: ZUS],
preparing and submitting ZUS (Social Insurance Institution) and PIT statements for registering and settlement purposes,
preparing personnel and payroll documentation,
maintaining and updating personnel documentation,
preparing employees’ annual returns,
issuing employment and earnings certificates.

You should remember that concluding an employment contract is not necessary in every case. It may turn out that a civil law contract or cooperation in the B2B form will be more beneficial for the parties. Yet, improper adjustment of the contract to the form of work may be interpreted as a way to circumvent the law.

This may even result in a complete contestation of the validity of a given contract. As a consequence, a civil law contract may be recognized as an employment contract.

Any negative consequences will of course influence the employer. Adequate knowledge of labour law is essential to avoid this type of situation.

An experienced specialist will be able to identify the proper form of employment. An initial analysis of the scope of duties and the form of the performance will be enough to do that.

Costs of payroll in Poland

The costs of services of HR and payroll in Poland depend on many factors, two of which play the most important role. The first one is the size of the company, and the second – its location.

As indicated before, a popular factor affecting the cost of such accounting and HR services is the number of hired employees. The cost of payroll service for one employee in Poland can range from 83 PLN to 140 PLN gross.

The difference results from the location where the company is based. The lowest costs for HR and accounting services are in Lubuskie and Kujawsko-Pomorskie Voivodeships. The highest – in the Mazowieckie Voivodship, which should come as no surprise.

The cost of HR and payroll services in Poland for employees in Poland ranges from 79.87 PLN to 114.88 PLN gross. The average price of HR and payroll services in Poland for employees amounts to 92.92 PLN gross.

Payroll in Poland. Costs of employment

Employing staff in Poland involves various costs, such as social security contributions, health insurance contributions, and taxes. Foreign nationals working in Poland generally require a work permit, adding another layer of complexity to the hiring process. Moreover, labor law in Poland is intricate, with specific rules governing employment contracts, notice periods, and termination of employment.

Understanding these costs and navigating the complex Polish labor law is essential for a successful business expansion. Partnering with a knowledgeable payroll service provider can help you manage these costs and ensure compliance with local regulations.

In addition to the direct costs of employment, there may be additional costs related to human resources management, such as training and development programs, medical checks, and employee benefits. A professional payroll service provider can offer guidance on these aspects, ensuring that your business remains compliant with Polish labor laws while providing a competitive and attractive environment for your employees.

Payroll in Poland. Partnering with a Payroll Service Provider

By outsourcing payroll processes to a professional service provider, you can save valuable time and resources that can be dedicated to your core business operations. Moreover, these specialists will handle payroll compliance, ensuring that your business remains in line with the ever-evolving local regulations.

Finding a reliable partner for your payroll needs in Poland is essential for the success of your business expansion. With their expertise and commitment to quality, payroll service providers in the country can help you navigate the complexities of the Polish payroll landscape, ensuring that your employees are paid on time and in compliance with local laws.

Payroll Management

Payroll management is a critical aspect of any business expansion, and it can be particularly challenging in a foreign country with complex regulations, such as Poland. Payroll service providers in the country offer comprehensive services to help you manage payroll processes efficiently and in compliance with local laws.

From registering your business and employees with the tax and social security authorities to managing payroll calculations and deductions, payroll service providers like Bradford Jacobs handle every aspect of payroll management. They ensure that your business remains compliant with Polish labor law, social security, and tax regulations, reducing the risk of fines or legal issues.

In addition to managing payroll processes, these service providers also offer support in other areas, such as HR advisory, labor law compliance, and time and attendance management. Partnering with a professional payroll service provider in Poland can help you streamline your business operations and focus on growing your business.

HR Support

Human resources support is essential for businesses expanding into Poland, as the country’s labor laws and regulations can be complex and require extensive knowledge of local practices. Payroll service providers in the country offer a range of HR support services, from payroll outsourcing to HR administration and personnel services.

These HR support services can help you save time and money, as well as ensure that your business remains compliant with local regulations. However, it is essential to choose a reliable provider with a strong track record of delivering quality services and maintaining data security and privacy.

By partnering with an experienced payroll service provider in Poland, you can rely on their expertise to handle complex HR tasks, such as managing employment contracts, termination, and salaries. This allows you to focus on your core business operations while ensuring that your employees are well taken care of.

Compliance Assistance

Ensuring compliance with local laws and regulations is a top priority for businesses expanding into Poland. Payroll service providers in the country offer a range of compliance assistance services, from reviewing company policies for local compliance to providing labor law support and helping with the hiring process.

In addition to payroll calculations and HR administration, these service providers can also assist with the registration of your business and employees with the relevant tax and social security authorities. By outsourcing these tasks to a professional service provider, you can ensure that your business remains compliant with Polish regulations and avoid potential legal issues.

Partnering with a payroll service provider in Poland can help you navigate the complex regulatory environment and ensure that your business remains compliant with local laws. With their expertise and commitment to quality, these providers can offer you the support and guidance you need to succeed in the Polish market.

Payroll services in Poland. How can we help you?

HR and payroll processes play a very important role in the workplace. Although more and more procedures are being replaced by modern technologies, people and their skills very often constitute the most valuable assets of the company. Since the provisions of applicable law offer employers many possibilities with regard to work duties, the form of employment should be analysed individually in the case of every workplace.

Are you looking for an accountant in Poland or a payroll services provider in Poland? Specialists from our accounting firm in Poland, Warsaw will be happy to help. If you are interested in company registration in Poland visit our dedicated landing page.

Marek Cieślak