AML and KYC procedures are extremely important in the operation of companies. They help in identifying identity and preventing illegal activities, including money laundering. What are they and how do they affect your business and everyday life? Find answers in the article below.
What is the AML procedure?
The AML procedure stands for Anti Money Laundering. It is a set of regulations aimed at fighting money laundering and other illegal activities.
The AML procedure applies to all actions taken by institutions providing financial services.
Its goal is to hinder tax evasion and smuggling on an international scale.
The AML procedure varies in criteria depending on the jurisdiction. Documentation within the AML procedure and its stages depend on the type of business and its characteristics.
You can read more about AML procedure here: https://www.gov.pl/web/finanse/przeciwdzialanie-praniu-pieniedzy-i-finansowaniu-terroryzmu.
Who must implement the AML procedure?
The obligation to implement the AML procedure applies to entrepreneurs from many industries. The catalogue of entities obliged to apply the AML procedure is provided in Art. 2 Section 1 of the Act of 1 March 2018, on Counteracting Money Laundering and Terrorism Financing.
| Examples of industries where the obligation to apply the AML procedure applies | financial institutions |
| exchanges including cryptocurrency exchanges | |
| investment companies and foreign branches of investment companies | |
| real estate agents | |
| accounting offices | |
| entities providing corporate/offshore services | |
| virtual offices |
What is the KYC procedure?
The KYC (Know Your Customer) procedure is conducted by financial institutions and legal entities. It concerns due diligence.
The KYC procedure allows for the effective verification of the identity of:
- the client,
- cryptocurrency market participant,
- beneficial owner.
It also enables obtaining the necessary data to conduct business with a given person.
In practice, the KYC procedure is based on confirming the identity of the client. It verifies the activities carried out by him and evaluates his credibility.
How does the KYC procedure work?
| Stages of the KYC procedure | |||
| Initial Customer Identification (Customer Identification Program) | Customer Data Verification | Obtaining necessary documents to assess the risk profile of a given client(Client Due Diligence) | KYC Procedure Process |
| Gathering client data such as: first name, last name, date of birth, PESEL/ID number (for individuals), address. If the entity is a company: company address, registered office address, list of ultimate beneficial owners, tax identification number | Verification can be automated or manual | Determination of implementing an appropriate procedure adapted to the risk: simplified, standard, enhanced | Monitoring and documenting changes in client data |
The stages of KYC procedure may vary depending on the specific financial institution.
Why is it worth implementing the KYC procedure?
Implementing the KYC procedure enables knowing your customer and checking:
- whether they are connected with an organized criminal group,
- whether they engage in financial abuse,
- whether they engage in money laundering
- whether they are involved in terrorism financing.
The KYC procedure allows for avoiding transactions burdened with risk and suspicion of involvement in an illegal scheme – terrorism financing.
Who must implement the KYC procedure?
The obligation to implement the KYC procedure rests with the obligated institutions. They are listed in the Act of 1 March 2018, on Counteracting Money Laundering and Terrorism Financing. Obligated institutions include:
- national banks,
- investment funds,
- entrepreneurs conducting exchange office activities,
- tax advisors,
- real estate brokers.
The full list of obliged institutions can be found here: https://www.iaml.com.pl/wiedza/instytucje-obowiazane/.
If you have more questions about AML/KYC procedures, our experts will help you. Do not hesitate to contact our firm.
FAQ – Frequently Asked Questions about AML and KYC procedures
What are AML and KYC procedures?
They are used by financial institutions to prevent money laundering and terrorism financing.
Why are AML and KYC procedures important for companies?
Companies must adhere to AML and KYC procedures to comply with legal requirements. It prevents financial risk and maintains the trust of customers and business partners.
What are the basic objectives of AML and KYC procedures?
The primary goals of AML and KYC procedures are customer identification and transaction monitoring. Reporting suspicious activities to prevent illegal financial actions is also crucial.
Do AML and KYC procedures only apply to financial companies?
No. AML and KYC procedures are also used in other industries e.g. real estate, retail trade, or legal services. They are useful wherever there is a risk of money laundering or terrorism financing.
What are the consequences of not complying with AML and KYC procedures?
Companies expose themselves to high financial penalties, reputational damage, and the risk of losing licenses to operate if they do not comply with AML & KYC procedures.
What information is collected during KYC procedures?
During KYC procedures, customer identity information is collected. For example: name, address, identification number, and the source of financial funds.
What are the differences between AML and KYC procedures?
AML focuses on preventing money laundering. KYC focuses on customer identification and monitoring their activities.
Are AML and KYC procedures an international standard?
Yes. AML and KYC procedures are recognized as an international standard. They are regulated by various supervisory bodies and international organizations.
Do AML and KYC procedures violate customer privacy?
AML and KYC procedures aim to balance preventing criminal activities with maintaining customer privacy.
What are the most common methods used by companies to comply with AML and KYC procedures?
Companies use various methods, including customer identity verification, transaction monitoring, employee training, and the use of technology to detect financial irregularities.